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Information contained on paper, digital, or magnetic media that is no longer needed for business or archival purposes and has been retained as long as necessary, according to the University’s records retention schedules, should be disposed of as soon as possible. This guide will help you dispose of your media appropriately.

Record Destruction

Once a record is no longer required to be retained under this policy and the relevant Retention Schedule and is inactive, it should be disposed of or destroyed.

Physical Records Destruction

• Dispose of all non-confidential physical records as standard waste
• Shred or otherwise render unreadable confidential physical records

Electronic Records Destruction

• Use simple file or email delete to dispose of non-confidential electronic records.
• Confidential electronic records stored on University systems, file servers, desktop computers or CDs must be disposed securely. To securely dispose of these records, overwrite the record or physically destroy the media on which it is stored.